Privacy Policy
Effective date: August 3, 2026
Last updated: September 2, 2026
This Privacy Policy explains how personal data is processed when you visit aitransparencymanager.com, download AIVOW Lite, contact us, request product updates, or submit a support request, bug report, or security report.
AIVOW – AI Disclosure Manager is a product and brand. It is not a separate legal entity.
1. Who is responsible for your data
AIVOW – AI Disclosure Manager is operated by a private entrepreneur registered in Ukraine, who is the controller for personal data processed directly through this website.
Privacy, support, and security enquiries: [email protected]
2. Scope of this Policy
This Policy applies to the AIVOW product website and communications sent directly to us.
It does not govern:
- websites operated by third parties;
- WordPress websites on which a user installs AIVOW Lite;
- personal data processed independently by the owner of an external WordPress website.
When AIVOW Lite is installed on another website, that website owner is responsible for determining how the plugin is configured and for providing any privacy information required for their own visitors.
3. Personal data we may collect
3.1 Information you provide
When you contact us, request support, report a bug or security issue, or submit another form, we may receive:
- your name;
- your email address;
- the subject and contents of your message;
- information about your website or WordPress installation;
- plugin, WordPress, PHP, browser, or server version details;
- screenshots, logs, files, or other materials you choose to provide;
- any other information included in your submission.
Do not send passwords, payment card details, API secrets, private keys, sensitive personal data, or confidential third-party information.
3.2 Product update requests
When you request AIVOW updates, we collect:
- your email address;
- your consent to receive the requested communications;
- the date and context of the request;
- technical information needed to process and protect the form submission.
We may use this information to send occasional communications concerning:
- new AIVOW Lite releases;
- important plugin updates;
- the availability of AIVOW Pro.
You may withdraw your consent at any time by contacting [email protected].
Withdrawing consent does not affect processing that took place before the withdrawal.
At launch, submissions made through Contact Form 7 are sent to designated email mailboxes. Contact Form 7 does not currently store submitted messages in the WordPress database. Copies of submissions may be retained by our email provider in accordance with Section 9.
The submission is not automatically added to a third-party mailing list or email marketing platform.
3.3 Technical and security information
When you access the website, the hosting environment and security services may automatically process technical information such as:
- IP address;
- date and time of the request;
- requested URL;
- HTTP response status;
- browser and device information;
- referring page;
- server error information;
- security and anti-abuse events.
This information is used to deliver the website, diagnose technical problems, prevent abuse, and protect the website and its forms.
3.4 Downloads
AIVOW Lite may be downloaded without creating an account or submitting a registration form.
The download request may still appear in ordinary hosting or security logs, which can include the technical information described above.
4. Purposes and legal bases
Depending on the circumstances and applicable law, we process personal data for the following purposes and legal bases.
Operating and securing the website
Purpose:
- delivering website content;
- processing downloads;
- preventing spam, fraud, abuse, and attacks;
- diagnosing errors;
- maintaining website and network security.
Legal basis:
- our legitimate interests in operating and protecting the website;
- compliance with legal obligations where applicable.
Responding to enquiries and providing support
Purpose:
- responding to contact, support, bug, and security submissions;
- investigating reported issues;
- communicating about requested assistance.
Legal basis:
- taking steps at your request;
- performing a contract where applicable;
- our legitimate interests in supporting and improving the product.
Sending requested product updates
Purpose:
- sending communications for which you expressly subscribed.
Legal basis:
- your consent.
Establishing or defending legal claims
Purpose:
- maintaining appropriate records;
- investigating misuse;
- responding to disputes;
- establishing, exercising, or defending legal rights.
Legal basis:
- legitimate interests;
- legal obligations where applicable.
5. Cloudflare Turnstile
Protected website forms use Cloudflare Turnstile to distinguish legitimate submissions from automated abuse.
When a protected form is displayed or submitted, Cloudflare may process browser, device, network, interaction, and verification information needed to perform the challenge and validate the resulting token.
We use Cloudflare Turnstile for security and anti-abuse purposes.
Cloudflare processes this information under its own privacy terms and the Cloudflare Turnstile Privacy Addendum.
6. Cookies and similar technologies
The website does not currently use advertising cookies, behavioural advertising, or cross-site profiling.
The website may use strictly necessary or functional technologies for purposes such as:
- protecting forms from automated abuse;
- maintaining basic WordPress functionality;
- preventing repeated form submissions;
- remembering that a specific form was successfully submitted.
After a successful form submission, the website may create a short-lived first-party cooldown cookie with a name such as:
aitm_home_updates_submitted;aitm_download_updates_submitted;aitm_support_submitted;aitm_report_bug_submitted.- aitm_pro_updates_submitted
These cooldown cookies:
- do not contain your email address or message;
- are used only to reduce duplicate submissions;
- expire after approximately three hours.
Cloudflare Turnstile may use its own technical mechanisms as described in Cloudflare’s applicable privacy documentation.
If analytics, advertising, or other non-essential cookies are introduced later, this Policy and the website’s consent mechanism will be updated before those technologies are used where consent is required.
7. How personal data is shared
We may share personal data only where reasonably necessary with:
- website hosting and infrastructure providers;
- business email providers;
- Cloudflare for Turnstile and security services;
- professional advisers, such as accountants or legal advisers;
- public authorities where disclosure is required by law;
- service providers helping us operate or secure the website.
Service providers receive only the information needed for the relevant purpose and are expected to protect it in accordance with applicable law and their contractual obligations.
We do not sell personal data to advertisers or data brokers.
8. International data transfers
The website is operated from Ukraine.
Some service providers, including Cloudflare, hosting providers, email providers, and their subprocessors, may process personal data in countries outside Ukraine, the European Economic Area, or your country of residence.
Where applicable law requires safeguards for an international transfer, the transfer will be handled through an available lawful mechanism, contractual safeguard, adequacy framework, or another legally recognised basis.
You may contact [email protected] for additional information about relevant service providers and transfer safeguards.
9. Data retention
Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected.
Product update request data is retained until consent is withdrawn or for no longer than three years from the date of the request.
Other form submissions and correspondence are retained only for as long as reasonably necessary to respond, investigate technical or security issues, maintain relevant records, or comply with legal obligations.
Hosting and security logs are retained according to operational requirements and applicable provider settings.
Information may be retained for a longer period where reasonably necessary to:
- comply with law;
- resolve a dispute;
- enforce an agreement;
- prevent fraud or abuse;
- establish, exercise, or defend legal claims.
When information is no longer required, it will be deleted, anonymised, or allowed to expire where reasonably practicable.
10. Your rights
Depending on your location and applicable law, you may have the right to:
- request information about how your personal data is processed;
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of personal data;
- request restriction of processing;
- object to certain processing based on legitimate interests;
- withdraw consent at any time;
- request a portable copy of certain data;
- lodge a complaint with a competent data protection authority;
- object to direct marketing.
To exercise a privacy right, contact:
We may request information reasonably necessary to verify your identity and protect personal data from unauthorised disclosure.
We will respond within the period required by applicable law.
You also have the right to lodge a complaint with the data protection authority responsible for your country or place of residence where applicable.
11. Automated decision-making
We do not use personal data collected directly through this website to make decisions based solely on automated processing that produce legal or similarly significant effects.
Cloudflare Turnstile automatically evaluates technical signals for the limited purpose of detecting automated or abusive form submissions.
12. Data security
We use reasonable technical and organisational measures intended to protect personal data against unauthorised access, alteration, disclosure, loss, or misuse.
However, no website, email service, transmission method, or storage system can be guaranteed to be completely secure.
You are responsible for ensuring that information submitted through support or contact forms does not include unnecessary secrets or sensitive data.
13. Children
The website and product are intended primarily for website owners, developers, agencies, businesses, and other professional users.
We do not knowingly request personal data from children.
If you believe that a child has submitted personal data without appropriate authorisation, contact [email protected].
14. Third-party websites
The website may contain links to WordPress.org, documentation resources, software providers, or other third-party websites.
Those websites operate under their own terms and privacy policies. We are not responsible for their independent privacy practices.
15. Changes to this Policy
This Privacy Policy may be updated to reflect:
- changes to the website or product;
- new service providers or features;
- changes to forms, communications, or payment processing;
- legal or regulatory developments.
The current version will be published on this page with an updated “Last updated” date.
Material changes may also be communicated through the website or by email where appropriate.
16. Contact
Privacy, support, and security enquiries